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Office Manager and Membership Coordinator


One of Hampton Roads’ premier environmental non-profits seeks a full-time professional to manage its super-busy office, including donor database, website maintenance and membership growth to keep pace with the times. Position also includes direct mail campaigns and general administrative support. This job might be right for YOU, if you have database management background (Donor Perfect preferred) and would find it rewarding to help restore a thriving urban river. The Elizabeth River Project has been working since 1993 to improve the Elizabeth River with award-winning successes (more at Help us position the organization for continued success.


  • Education, experience, motivation to provide administrative team support
  • Able to manage a complex data base with accuracy and speed (data base management experience with Donor Perfect a big plus)
  • Computer experience (Microsoft Office)
  • Highly organized, dependable, and detail oriented with strong time management skills
  • Excellent customer relations skills
  • Administrative support experience
  • Can-do, positive attitude, compatible with small, fast-paced, non-profit team 
  • Able to lift 30 lbs. (office supplies), have reliable transportation, and a positive background check.


Fundraising & Marketing Support – generally 75% of work schedule, depending on organizational needs.

  • Provide administrative support for fundraising activities including correspondence and direct-mail campaigns to increase donor support
  • Manage effective membership renewal mailings with an emphasis on quality presentation, high returns and adherence to a regular schedule
  • Manage donor data base.
  • Generate reports (currently using Donor Perfect software)
  • Maintain up to date and accurate donor data
  • Provide logistical support for committees of the board and events as assigned.
  • Prepare professional correspondence and maintain fundraising files
  • Daily receipt incoming checks, credit cards, and on-line donations as well as distribution of mail.
  • Develop and implement new approaches to increase the donor base of Elizabeth River Project, working as part of a team with the Executive Director and Development and Communications Director.
  • Maintain website,, performing day to day updates with back up assistance from a professional marketing firm.

Office Manager duties - generally 25% of work schedule, depending on organizational needs.

  • Provide administrative support to the organization’s headquarters on the waterfront in downtown Portsmouth in areas such as correspondence, board and stakeholder meeting support and general office needs of a clerical nature, from answering the phone to ordering office supplies and providing logistical support for meetings and events.
  • Other duties as assigned

Schedule & Benefits:

This is a full-time job anticipated at 40 hours/week, to start immediately. The general schedule is Monday-Friday, 9 am - 5 pm, although occasional additional or weekend hours may be required for activities such as special events. Competitive salary. Benefits include all federal holidays paid, accumulated sick days, paid vacation, employer paid life insurance, employer cost share of health insurance. 

To Apply:

Please send a cover letter, resume, and three professional references to Susan Smith, Director of Development and Communications, Elizabeth River Project, 475 Water Street, C103A, Portsmouth, VA, 23704. Email submissions OK, No phone calls, please.


Environmental Education 

Seasonal, part-time. Non-profit Elizabeth River Project is looking for seasonal educators to teach environmental education on The Learning Barge, America’s Greenest Vessel. Be a part of educating elementary, middle and high school students participating in outdoor field investigations with hands on activities. Work with a team while teaching Elizabeth River environmental education, sea-level rise, ecology, native plants and animals, water quality testing and more. Learn in-depth about Elizabeth River environmental challenges and solutions while fostering a new generation of river stewards throughout its restoration. Ideal applicants are team players and have a science, recreation, or teaching background, although diverse backgrounds are welcome. Must be physically able to carry field trip materials sometimes up to 50 lbs. Experience working with youth preferred. First aid/CPR preferred, but not required. We are looking for self-motivated, energetic, people-oriented candidates with strong communication skills, proven reliability, punctual and professional attitudes. Great opportunity to serve as a mentor for young environmental stewards. Must be enthusiastic about working outdoors.

Applications accepted year round, but hiring only occurs in February and August. Applications will be held until ready for review. Seasons are from March-June and September-December. Up to 25 hours per week, weather depending. Typical hours are between 8-2 pm Monday – Friday with occasional evening and weekend hours. Seasonal Educators must be available to work Monday – Friday during the times listed above. Background check will be required. Must have reliable transportation. This seasonal, outdoor position is $10/hour. Please e-mail resume and references to Robin Dunbar ( with subject line: “Seasonal Educator Position”. NO PHONE CALLS PLEASE.

Job Type: Part-time

Salary: $10.00 /hour


It is the policy of the Elizabeth River Project to provide equal employment opportunities for all persons, without regard to race, color, religion, sex, national origin, gender, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans and individuals with disabilities are encouraged to apply.