RFP – Behavior Science Consultant

Consultant Services – Evaluating and Maximizing the Impact of the River Star Homes Program Using Behavioral Science

Applications Now Open

Introduction

The Elizabeth River Project (ERP) is seeking proposals from qualified consultants to provide professional services for the evaluation of the River Star Homes (RSH) Program through a behavioral science lens to maximize the program’s impact and reach, particularly to underserved communities. Specifically, ERP seeks professional services to conduct qualitative research to assess community perceptions about the program and gather feedback that can be used to improve it, to conduct a randomized controlled trial to identify which methods are most effective at increasing matriculation of underserved communities into the program, and, optionally, to clean and migrate the RSH database to ArcGIS. The contractor must also develop a Quality Assurance Project Plan before any data collection activities can begin. The total contract amount will not exceed $75,000. Services solicited under this RFP are funded by the National Fish and Wildlife Foundation Small Watershed Grant Program.

Background

The Elizabeth River flows through the Hampton Roads region in Southeast Virginia. Originally called Tsenacommacah, which means “the land of many villages” in coastal Algonquian, the Elizabeth River watershed has always been a community hub. Home to the world’s largest naval base, the river has been heavily industrial since colonization, and the watershed is over 90% developed. Shellfish consumption has been banned since the 1920’s, and by the 1990’s the river was presumed dead. In 1993, the non-profit Elizabeth River Project was formed with a mission to restore the health of the Elizabeth River by working with our neighbors, businesses, and governments.

The River Star Homes program is one of ERP’s flagship River Star programs – along with River Star Businesses and River Star Schools – aimed at individuals who live in the Elizabeth River Watershed. Conceived in 2011, the program is a pledge-based program where homeowners agree to follow 7, river-friendly steps on their property. Once they’ve pledged, participants receive a yard flag to show off their new river-friendly status to their friends and neighbors. Participants also become eligible for cost assistance to install certain landscape projects (i.e., rain gardens, conservation landscaping, buffer plantings, living shorelines) on their property.
 
  1. Scoop the dog poop: Keep harmful nutrients and fecal coli form bacteria from washing into the river when it rains.

  2. Reduce lawn fertilizers: Excess amounts of nitrogen and phosphorus create algae blooms that reduce dissolved oxygen in the water marine life needs.

  3. Keep pollutants out of storm drains: Motor oil, antifreeze, soaps, and other pollutants flow directly into the river without being treated.

  4. No grease in the sink: Grease is one of the top causes of clogged sewer systems, leading to sewer overflows and the potential for raw sewage to wash into the river when it rains.

  5. Don’t feed the geese: Feeding the geese and ducks discourages migration and sends excess levels of untreated fecal bacteria directly into the river.

  6. Avoid single-use plastics: Plastic pollution increases our flood risk and causes damage to marine ecosystems as well as shipping, transport, and recreational vessels.

  7. Don’t flush medicine: Municipal sewage treatment plants can’t fully break down flushed medicines, which harm aquatic organisms and wildlife when they enter the river.

The RSH program was originally designed based on recommendations of Doug McKenzie- Mohr, also known as “the father of social marketing.” With his guidance, ERP identified 7 steps to inspire environmental behavior change among River Stars:
  1. Identify the key behaviors that will have the greatest impact to achieve your goals. There are thousands of things a homeowner can do to help the environment. Only a few will make a real difference to reduce the specific problems on our specific river.

  2. Promote the benefits and remove the barriers for your target audience to make these behavior changes. If it’s too hard and there is nothing rewarding about it, only the die-hards will bother (they would have anyway).

  3. Expect to generate a level of goodwill and openness not possible with a regulatory approach. Honor your participant’s trust. It’s astounding how much a business will do to help – once they trust you not to blame them – so don’t blame or report them.

  4. Keep entry FREE or your audience might dismiss your pitch as a gimmick to raise money. Your fundraising team will want you to charge these stars just to be in your program. They’ll run if you do (charge for intensive assistance later, but not for entry).

  5. Set the bar low for entry but give high-visibility recognition. Busy principles suddenly became anxious to get involved when school superintendents began expecting to see River Star School banners by front doors.

  6. Provide incentives to motivate more than entry-level effort. We help homeowners and businesses pay for the big, hard projects. When we ask teachers to work with us all year long, we look for stipends for them.

  7. Overcome the knowledge barrier with hands-on, one-on-one advice. Not many people know how to take a soil test, even if they think it’s simple. Show them, even if it means sending someone to their homes.


The program has seen large success with over 7,000 homes currently pledged. However, over the years new participation has dwindled. Tabling at community events and presenting to civic leagues and community groups no longer yield the recruitment numbers they once did. With the opening of ERP’s new headquarters, the Ryan Resilience Lab on Colley Avenue in Norfolk, ERP is now more well-known than ever. Now, recruitment mainly comes from visitors to the Lab and ERP-hosted events, rather than from previous outreach methods, suggesting that ERP may be reaching a critical mass for program participation.

That said, the nature of the program tends to select for more affluent groups – property owners, often waterfront, who can afford to make changes to be more environmentally friendly. Although participation in the program is open to renters, apartment dwellers, and homeowners alike, some of the behaviors aren’t applicable to people who don’t have yards or dogs, and people who don’t own land can’t benefit from the cost share program. These characteristics tend to correlate with underserved communities, which also experience more adverse environmental impacts from pollution. Figure 1 demonstrates the lack of overlap between RSH participants and high socially- and environmentally vulnerable
Figure 1 The map frame shows a heat map comparing the density of River Star Homes to census blocks considered to be the most vulnerable based on environmental and demographic index scores.
census tracts (The Elizabeth River Mapping Tool). Areas with high RSH density tend to exclude the vulnerable areas outlined in red.

Furthermore, the most pressing issues in the Elizabeth River watershed have evolved since the program was launched nearly 15 years ago. Now, issues of climate change, sea level rise, and high-tide flooding are far more salient than ever before, so much so that ERP chose to prioritize sea level rise and climate change resilience in their most recent Watershed Action Plan published in 2022. Hampton Roads faces the highest rate of relative sea level rise on the east coast, second only to New Orleans in the nation. The National Oceanic and Atmospheric Administration (NOAA) estimates that Hampton Roads could see 85-185 high- tide flooding days per year by 2050, compared to an average of 15 days over the last 5 years, which equates to a 5- to 12-fold increase in a 30-year timespan.

Tidal flooding poses a huge threat to the water quality of the Elizabeth River. A citizen science research program out of Old Dominion University called “Measure the Muck” has found that the “entire [total maximum daily] load allocation for nitrogen to the Lafayette River (a tributary of the Elizabeth) could be delivered during a single tidal flooding event,” which is not accounted for in models used to predict water quality in the Chesapeake Bay and its tributaries. While the RSH program’s current 7 steps are helpful for water quality, they may no longer yield the highest impact to achieve ERP’s goals.

Scope of Work

Task 1: The contractor will be expected to develop a Quality Assurance Project Plan in accordance with guidance from the National Fish and Wildlife Foundation for all data collection activities.

Task 2: The contractor will be expected to conduct an evaluation of the RSH program which may include desk research, literature review, qualitative research, and analysis to determine areas where the program is working or not working. A substantial portion of this task should be focused on feedback from underserved communities in areas identified as highly socially and environmentally vulnerable using the Elizabeth River Mapping Tool. The aim of this task is to inform decisions about how the program can be designed to be more attractive to underserved communities.

Some potential research topics to guide the activities under this task could include 1) what participants from underserved communities want out of a program like RSH, 2) potential cost assistance programs that could be offered to participants who rent or who do not own land, 3) other potential incentives for participation that are not cost assistance programs, or 4) the structure of the program, i.e., a single pledge to multiple behaviors, or a menu of behaviors for a participant to actively choose those that are applicable to them.

ERP recognizes that there are many ways to evaluate this program for the above purpose and encourages the contractor to propose their preferred methods. The contractor is not expected to evaluate the targeted behaviors; however, ERP welcomes recommendations for targeted behaviors, particularly those that might address high tide flooding. The contractor will work with ERP staff to adjust methods and research questions as necessary to meet ERP’s goals after the contract is awarded as part of this task.

Task 3: Based on the feedback gathered in Task 2, the contractor will be expected to conduct a randomized controlled trial to test the effectiveness of delivery of the program by comparing different delivery methods. As with Task 2, this trial should be focused on underserved communities. Delivery methods may include presentation and/or format (email, mailers, advertisements, etc.), or structure. The contractor will work with ERP staff to adjust methods and research questions as necessary to meet ERP’s goals after the contract is awarded as part of this task.

Task 4: The contractor will be expected to draft a report of the findings from Tasks 1 and 2. The contractor may join ERP staff to present the results at a regional conference (optional).

Task 5 (optional): Contractors that plan to use RSH data or that have data management skillsets may wish to include this task in their proposed scope of work. Should the contractor decide to pursue this task, the contractor will be expected to work with ERP staff to clean, update, and migrate the RSH database to ArcGIS. Currently, the database is housed in Microsoft Access, but due to the number of entries the file has become unstable. Currently, only limited modifications can be made, rendering the database unusable for ERP’s needs. Under this task, the contractor will work with staff to clean and reorganize the data as needed to migrate into ArcGIS. A subset of RSH participants that have installed a project through the program have additional information that must be compatible with the RSH database. ERP has not yet decided on a definite structure for the database. The contractor will work with staff to advise the best setup for the data.

All activities must be complete by December 31st, 2026.

Procurement Process

Project Selection Committee

A Project Selection Committee will be appointed by The Elizabeth River Project to review and evaluate the proposals.

The Elizabeth River Project Point of Contact

The Elizabeth River Project’s sole point of contact for matters related to this RFP shall be Phoebe Murrell. All communications with the point of contact about the project or this RFP shall be in writing via email. Contact information for the point of contact is provided below.

Phoebe Murrell
The Elizabeth River Project

ERP disclaims the accuracy of information derived from any source other than ERP’s point of contact, and the use of any such information is at the sole risk of the contractor.

 

Selection Criteria and Project Schedule

The evaluation of contractor qualifications will be based on the criteria listed below. Proposals should follow the format of the evaluation criteria listed below and proposals which do not answer the evaluation criteria in the order below will be disqualified.
 
  1. Relevant experience and qualifications of the consultant and team members. Provide examples for up to three active or past projects that are similar to the projects being proposed in this RFP. For each project, please prepare a succinct project summary including the following information: project name, location, description, illustrations, cost and reference contact information. Indicate if projects were completed on time and within budget. Indicate any cost control efficiencies achieved by the contractor.

  2. Approach to completing each task, including methodology and timeline. Present a list of key staff who will work on this project, indicating years of relevant experience. Also please provide an estimate of the amount of time the project staff will work on the project. Describe any potential conflicts of interest in conducting this project. Identify whether your firm is a licensed woman-owned business enterprise or minority business enterprise. Please also include Virginia Department of Professional and Occupational Regulation (DPOR) license details for any individual offering to practice professional services in Virginia as part of the proposed work. Such information shall include the name, address, registration type, registration number, and expiration date. Please indicate if your company is on the Federal Debarment List or listed in the Excluded Parties List System (EPLS).

  3. Demonstrated understanding of the project goals and objectives.

  4. Cost proposal, including a breakdown of fees for each task.

Project Schedule

Please note that the schedule may change for any reason without notice. If the contractor cannot meet the mobilization date listed below, please indicate an alternative mobilization date in your package of qualifications.

 

  Activity Date  
1.

RFP advertised

December 23, 2025

 
2.

Proposals due

January 14, 2026

 
3.

Contractor short list notification

January 16, 2026

 
5. Board approval request

January 20, 2026

 
6. Notification(s) of award

January 21, 2026

 

Proposal Submittal Requirements

Interested consultants are invited to submit proposals outlining their qualifications, relevant experience, and approach to completing each task. Proposals must be submitted electronically in PDF format to pmurrell@elizabethriver.org by January 14th, 2026. Proposals should not exceed 10 pages and failure to meet this page limit may disqualify the contractor from the evaluation process. Late submissions will be rejected without opening, consideration, or evaluation.

Proposals should include a cover letter, including the official representative and point of contact for the contractor relative to this RFP. Identify such representative’s title, address, phone number, and email address. The proposal should also include a copy of the contractor’s business license and proof of insurance, or insurability.

ERP reserves the right to request additional information from a contractor during the evaluation of the contractor’s proposal. ERP encourages Small, Woman, and Minority Owned (SWAM) businesses to apply.
 

Contract Information

The selected contractor will enter into a contract with ERP to complete the tasks outlined in this RFP.

River Academy Lecture Hall Request

Thank you for your interest in the Elizabeth River Project’s River Academy Lecture Hall. We’re delighted that our site is in high demand. As the River Academy Lecture Hall is operated by a small non-profit with a big environmental mission, please help us make sure your event is a great fit.

Please fill this form out at least 30 days in advance of the event.

NOTE: This form does not confirm your reservation, reservations are confirmed upon ERP receipt of signed contract and paid deposit.

Event Type(Required)
*Rates include up to 3 hours for meetings on weekdays and weeknights, and 6 hours for events on the weekends, including setup and takedown. Additional time will be billed at 20% per hour
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Our maximum capacity is 50 for theater or presentation style events and 30 for classroom style.
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Start Time(Required)
:
End Time(Required)
:
Set Up Time
:
Take Down Time
:
Set Up Preferences(Required)
Check all that apply
Audio/Visual Needs(Required)
Check all that apply
We would like the Elizabeth River Project to make a 3-5 minute announcement at the start of the event regarding the mission and ways to get involved(Required)

If given the go-ahead for our event, sponsor organization agrees to these River Academy Lecture Hall policies:

Additionally, sponsor organization agrees to these administrative/liability requirements:

  • ERP maintains insurance for its activities at the River Academy Lecture Hall. Sponsoring organizations should ensure that they have appropriate insurance coverage as well.
  • Weapons are prohibited.
  • Open flames generally are prohibited (special permission only).
  • Outdoor guests will be required to exit the Park during thunder, lightning, high winds or any circumstance deemed hazardous by ERP.
  • Waiver of Claims: Sponsoring organizations agree to release, waive all claims, discharge, and covenant not to sue Elizabeth River Project, its officers, employees, volunteers, and agents from liability from any and all claims resulting in personal injury, accidents or illnesses and property loss arising from, but not limited to, participation in the event and related tours, due to the negligence of sponsor, sponsor's employees, or event participants.
  • Notice of Claims: Sponsor agrees to provide immediate notice to ERP if any participant either files, or threatens to file, a claim arising from or related to the event, so that ERP can notify its insurance carriers.
  • COVID Statement: Participants will monitor their own health prior to reporting to any Elizabeth River Project event/activity. If any signs or symptoms of infection are present, the individual must not report to the event.
  • Photo Release: Photos of the event may be shared as part of grant reporting or posted on Elizabeth River Project website/social media unless otherwise specified by the sponsor organization.
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Ryan Resilience Lab Event Request

Thank you for your interest in the Elizabeth River Project’s Ryan Resilience Lab. We’re delighted that our site is in high demand. As the Ryan Resilience Lab is operated by a small non-profit with a big environmental mission, please help us make sure your event is a great fit.

Please fill this form out at least 30 days in advance of the event.

NOTE: This form does not confirm your reservation, reservations are confirmed upon ERP receipt of signed contract and paid deposit.

Event Type(Required)
*Rates include up to 3 hours for meetings on weekdays and weeknights, and 6 hours for events on the weekends, including setup and takedown. Additional time will be billed at 20% per hour
This field is hidden when viewing the form
Our maximum for indoor seated events is 85 theater style and 45 classroom style. For standing receptions, the maximum is 100 indoors or 125 indoor-outdoor.
MM slash DD slash YYYY
Start Time(Required)
:
End Time(Required)
:
Set Up Time
:
Take Down Time
:
Set Up Preferences(Required)
Check all that apply
Audio/Visual Needs(Required)
Check all that apply
We would like to offer attendees the option to tour the Ryan lab(Required)
We would like the Elizabeth River Project to make a 3-5 minute announcement at the start of the event regarding the mission and ways to get involved(Required)

If given the go-ahead for our event, sponsor organization agrees to these Ryan Lab policies:

Additionally, sponsor organization agrees to these administrative/liability requirements:

  • ERP maintains insurance for its activities at the Ryan Lab. Sponsoring organizations should ensure that they have appropriate insurance coverage as well.
  • Weapons are prohibited.
  • Open flames generally are prohibited (special permission only).
  • Outdoor guests will be required to exit the Learning Park during thunder, lightning, high winds or any circumstance deemed hazardous by ERP.
  • Waiver of Claims: Sponsoring organizations agree to release, waive all claims, discharge, and covenant not to sue Elizabeth River Project, its officers, employees, volunteers, and agents from liability from any and all claims resulting in personal injury, accidents or illnesses and property loss arising from, but not limited to, participation in the event and related tours, due to the negligence of sponsor, sponsor's employees, or event participants.
  • Notice of Claims: Sponsor agrees to provide immediate notice to ERP if any participant either files, or threatens to file, a claim arising from or related to the event, so that ERP can notify its insurance carriers.
  • COVID Statement: Participants will monitor their own health prior to reporting to any Elizabeth River Project event/activity. If any signs or symptoms of infection are present, the individual must not report to the event.
  • Photo Release: Photos of the event may be shared as part of grant reporting or posted on Elizabeth River Project website/social media unless otherwise specified by the sponsor organization.
MM slash DD slash YYYY

Youth Water Monitoring Results

Entry Data

Name(Required)
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Time(Required)
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Sample Data

Bacteria

Observations

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